Confidentiality Policy

Introduction

Latitude Management Inc. (“Latitude”) is a law firm focused on employment law. Our team collects and uses information daily while providing our services. The confidentiality of this information is important to us. Latitude adheres to the highest ethical standards in handling all information collected, particularly personal information.

This Privacy policy (the “Policy”) explains how we collect, use and disclose your personal information on our website and social media. It also explains how you can exercise your privacy rights, including when you wish to access your information or request a correction.

This Policy does not apply to third-party websites, including those that may be accessed by clicking on links that may be found on our website. If you visit a third-party website, it will have its own policies, which we encourage you to review before submitting your personal information, if applicable.

What personal information do we collect?

When you use our website, we may collect the following personal information from you:

• Your personal contact information: such as your name, address, e-mail and telephone number;
• Billing and payment information: such as your bank details, payment and billing addresses;
• Recruitment information: such as your curriculum vitae.

What technological means do we use to collect your personal information?

• Cookies

Cookies are small text files stored on a computer or mobile device. They contain information on the browser used by a visitor to a Web site or mobile application, and on the pages consulted. They can be activated or deactivated at any time by the visitor’s browser.

Cookies are used to ensure the smooth operation of our website, to help us improve its performance and to offer relevant, targeted content.

For further information on this subject, please consult the “Cookies” pop-up window on our website, where you can manage them according to your preferences.

• Social Media

We are committed to maintaining the confidentiality of information transmitted to us via our various platforms and the instant messaging services they offer. Where such information contains personal data, we treat it with the same care and protection to ensure its security and confidentiality as if it had been collected through our official communication channels.

How do we collect your personal information?

We collect your personal information directly from you with your consent when you contact us or fill out a form on our website. We may, however, collect your personal information from third parties with your consent, or where permitted by law (for example, government agencies, financial institutions or other service providers).

How do we obtain your consent?

Generally, we collect, use and disclose your personal information only with your consent. In some cases, however, the law provides that we may collect, use or disclose your personal information without your consent (for example, when we are required to disclose your information pursuant to a subpoena or court order).

By contacting us, voluntarily completing a form with your personal information and browsing our website, you consent to the collection, use and disclosure of your personal information in accordance with this Policy.

If you provide us with the personal information of a third party, you represent that you have the necessary consent or authority to allow us to collect, use and disclose such information in accordance with this Policy.

Subject to certain legal or contractual restrictions, you may withdraw your consent at any time by contacting us as indicated in the “How to reach us” section.

How do we protect the personal information of minors?

We recognize the importance of protecting the personal information of minors. Our services and website are not intended for minors, unless otherwise indicated.

• Collection and consent: If we need to collect personal information about a minor, we will only do so with their informed consent, to the extent that they are able to provide it, or with the explicit consent of their parent or legal guardian.
• Data deletion: If we discover that we have collected personal information from a minor without the required consent, we will promptly delete it from our systems.
• Notification and contact: If you believe that a minor has provided us with personal information without proper authorization, we invite you to contact us immediately, by contacting us as indicated in the “How to reach us” section.

What do we use your personal information for?

In general, we use your personal information for the following purposes:

• Provide you with our services;
• Create, maintain and enhance our business relationship with you, including inviting you to webinars and sharing our blog posts;
• Recruit staff;
• Ensure compliance with our legal and regulatory obligations;
• Any other purpose that is permitted by law or to which you consent.

With whom do we share your personal information?

Your personal information is accessible only to our employees and agents whose duties require it. We may also share your personal information with third parties, when required by law, or with service providers (for example, our cloud hosting service providers or our accounting department). In the latter case, we take the necessary measures to adequately protect your personal information by adopting specific contractual measures, by ensuring that our service providers adopt measures adapted to the protection of your personal information and by limiting the sharing of your personal information to what is necessary.

How long do we keep your personal information?

We retain your personal information only as long as necessary for the purposes set out in the Policy and to comply with our legal, ethical and regulatory obligations. After that time, your personal information will be securely destroyed or made anonymous.

How do we protect the confidentiality of your personal information?

The personal information we collect is kept confidential in accordance with applicable legislation. In addition, if you choose to send us personal information by e-mail or through a form available on our Web site, we will use only the information required to respond to your message and follow up on it, ensuring that it remains confidential.

We also take reasonable organizational, technical and physical security measures to protect your personal information against loss, theft, unauthorized access, use and disclosure. For example, we restrict access to our offices and computer equipment and make our staff aware of the security and confidentiality of the personal information to which they have access.

What are your rights?

You have the following rights:

• The right to access your personal information;
• The right to rectify your personal information;
• To the extent applicable, the right to withdraw your consent to the use or disclosure of your personal information.

To exercise any of these rights, please contact us as indicated in the “How to reach us” section.

How to reach us?

If you would like to know more about the protection of your personal information or wish to exercise your rights or make a complaint, please contact David Ward, our Privacy Officer, at the following coordinates:

• David Ward; Partner and Vice-President of Latitude
• responsable.renseignements@latitudemgmt.ca

How do we update our Policy?

Our Policy may be updated from time to time to reflect legislative or operational changes within our organization. Although notices of updates may be used, the posting of the revised Policy will be deemed sufficient notice. Your continued use of our website constitutes your acceptance of this Policy and any updates.

The Policy was last updated on January 17, 2025.

This Privacy Policy is available on our website accessible via the following link: www.latitudemgmt.ca.